Event Promoter Documentation | Streamline Event Promotion Now — AASA

event promoter documentation

AASA provides Event Promoter Documentation to assist organisers in running safe, compliant, and well-structured motorsport events.

These documents include Event Reports, Event Report Kits, Driver & Passenger Indemnities, Officials, Media, and general documents, ensuring all events meet AASA standards.

Promoters must review and complete the necessary documentation to streamline approvals and ensure a smooth event experience.

AASA Event Promotion requirements

Effective June 1, 2025, all AASA sanctioned events must clearly indicate their sanctioning by AASA.

To meet this requirement, the AASA logo must be displayed on all event materials where logos of the event, promoters, major sponsors, or series partners appear. You can find and download logo formats, sizes, and layout guidelines here: www.aasa.com.au/aasa-event-promotion-guidelines.

All official AASA sanctioned event documentation is available at: www.aasa.com.au/event-promoter-documentation

Download Logo and Guideline Files

Event Reports

Clerk of Course Report

Stewards Report

Scrutineers Report

Chief Scrutineers Report

Event Report Kit

Event Report Kit

Incident Report

Statement by Medical Officer

Event Document Checklist

Yellow Card & Red Card (Circuit Racing)

Yellow Card (Warning)

Red Card (Penalty)

2026 Standing Regulations (Circuit Racing)

Other documents

Parental Consent Form – Junior Licences

Checklist for Scrutineers

Vehicle Owner - Authority to Compete

Licence Holder Details

officials & media

Officials Sign on Form

Media Sign on Form

Indemnities - victoria

Driver Indemnity

Pit Crew Indemnity

Driver Indemnity Multi-Sign on Form

Pit Crew Indemnity Multi-Sign on Form

Passenger Indemnity

Spectator Notice Disclaimer

Passenger Indemnity Multi-Sign on Form

Indemnities - new south wales

Driver Indemnity

Pit Crew Indemnity

Driver Indemnity Multi-Sign on Form

Pit Crew Indemnity Multi-Sign on Form

Passenger Indemnity

Spectator Notice Disclaimer

Passenger Indemnity Multi-Sign on Form

Indemnities - Australian Capital Territory

Driver Indemnity

Pit Crew Indemnity

Driver Indemnity Multi-Sign on Form

Pit Crew Indemnity Multi-Sign on Form

Passenger Indemnity

Spectator Notice Disclaimer

Passenger Indemnity Multi-Sign on Form

Indemnities - Northern Territory

Driver Indemnity

Pit Crew Indemnity

Driver Indemnity Multi-Sign on Form

Pit Crew Indemnity Multi-Sign on Form

Passenger Indemnity

Spectator Notice Disclaimer

Passenger Indemnity Multi-Sign on Form

Indemnities - queensland

Driver Indemnity

Pit Crew Indemnity

Driver Indemnity Multi-Sign on Form

Pit Crew Indemnity Multi-Sign on Form

Passenger Indemnity

Spectator Notice Disclaimer

Passenger Indemnity Multi-Sign on Form

Indemnities - South Australia

Driver Indemnity

Pit Crew Indemnity

Driver Indemnity Multi-Sign on Form

Pit Crew Indemnity Multi-Sign on Form

Passenger Indemnity

Spectator Notice Disclaimer

Passenger Indemnity Multi-Sign on Form

Indemnities - Tasmania

Driver Indemnity

Pit Crew Indemnity

Driver Indemnity Multi-Sign on Form

Pit Crew Indemnity Multi-Sign on Form

Passenger Indemnity

Spectator Notice Disclaimer

Passenger Indemnity Multi-Sign on Form

Indemnities - western australia

Driver Indemnity

Pit Crew Indemnity

Driver Indemnity Multi-Sign on Form

Pit Crew Indemnity Multi-Sign on Form

Passenger Indemnity

Spectator Notice Disclaimer

Passenger Indemnity Multi-Sign on Form

Indemnities - new zealand

Driver Indemnity

Pit Crew Indemnity

Driver Indemnity Multi-Sign on Form

Pit Crew Indemnity Multi-Sign on Form

Passenger Indemnity

Spectator Notice Disclaimer

Passenger Indemnity Multi-Sign on Form